Maddock Rotograder milling head repair parts

The Missouri Department of Transportation (MoDOT), specifically the Southwest District located in Greene County, is conducting a Single Feasible Source (SFS) procurement for Maddock Rotograder milling head repair parts. The solicitation, identified by number SFS605SW25000599, is targeted specifically at obtaining proprietary repair components for a Maddock Rotograder milling machine. MoDOT has determined that Hurricane Ditcher Company Inc. is the sole authorized distributor for these parts, making this a unique single-source procurement. The solicitation period runs from September 12, 2024, at 1:00 PM CDT to September 19, 2024, at 2:00 PM CDT, during which vendors can electronically submit responses through the MissouriBUYS procurement system. Evaluation criteria will focus on compliance with mandatory requirements, with the potential for award to Hurricane Ditcher Company Inc. as the identified sole feasible source. All bid responses must include specific details about parts availability, and MoDOT reserves the right to review any vendor submissions to confirm the single-source determination.

While the solicitation is technically open to all vendors, MoDOT encourages minority and women-owned business enterprise (M/WBE) participation, specifically targeting 10% MBE and 5% WBE involvement through subcontractors, suppliers, or joint ventures. The contract requires the selected vendor to maintain adequate liability insurance, with the Missouri Highways and Transportation Commission (MHTC) and MoDOT named as additional insureds. Payment terms are established as Net 30 days, with all invoices to be emailed to SWInvoices@modot.mo.gov, and freight charges will be added separately to parts orders. No specific total contract value is provided in the documentation, suggesting this is an as-needed parts procurement without a predetermined spending limit. The solicitation is being conducted under Missouri Code of State Regulation 7 CSR 10-11.020, which allows for non-competitive procurement when supplies are proprietary and only available from a single manufacturer or distributor. Hurricane Ditcher Company Inc. is positioned as the incumbent and likely awardee, given their status as the authorized Maddock Construction Equipment distributor.