Machining and assembly(UW-MAD)[22-5051]

The University of Wisconsin-Madison is soliciting bids for a comprehensive machining and assembly contract through its Purchasing Services Department, targeting custom-machined parts and assemblies for scientific research and development projects. The procurement involves nine specific items with pricing requested for single and five-unit quantities, with bids due on September 9, 2021, at 2:00 p.m. Central Time. Bidders must electronically submit proposals to bids@bussvc.wisc.edu, including the RFB number and vendor name in the subject line. Vendors must demonstrate a minimum of five years of experience providing custom-machined parts for scientific research, and must submit three business references from comparable institutions or companies. The initial contract term spans three years from August 15, 2021, through August 14, 2024, with potential automatic renewal for two additional one-year terms. Award will be made to the lowest net lot total or unit price deemed most advantageous to the University, with potential multiple vendor selections to ensure competitive pricing and service capabilities. The University reserves the right to request oral presentations, product demonstrations, and vendor site visits to validate submitted information.

The contract includes supplier diversity goals, specifically encouraging subcontracting with certified Minority Business Enterprises (5% goal), Woman-Owned Businesses, and Disabled Veteran-Owned Businesses (1% goal). The procurement opportunity extends beyond the University of Wisconsin-Madison, being available to other UW System campuses, State of Wisconsin agencies, and Wisconsin municipalities. Bidders must comply with federal procurement regulations, debarment requirements, nondiscrimination provisions, and current University health and safety mandates related to pandemic and emergency operations. Pricing must be submitted in U.S. dollars on an F.O.B. Destination basis, with all delivery charges, freight, insurance, and packing included in the bid price. Bid prices must remain firm for 30 days after bid opening, and the University qualifies for governmental and educational discounts that must be reflected in unit prices. Payment terms are set at Net 30 days following acceptance of goods and verification of specification compliance. No minimum order quantities or dollar amounts are specified, and the University anticipates the potential to negotiate additional discounts for University-led product standard initiatives.