M00P6602303: Yealink Phone Hardware

The Maryland Department of Health (MDH) Office of Enterprise Technology (OET) is conducting a Purchase Order Request for Proposals (PORFP) for Yealink Phone Hardware under the PBX IV - Telecommunications Equipment and Services Master Contract. The procurement seeks specific telecommunications equipment, including 10 units of SIP-T31P, 46 units of SIP-T43U, 3 units of SIP-T46U, 1 unit of SIP-T46U with EXP43 expansion module, 7 units of SIP-T53W, and 2 Yealink CP965 conference phones. Proposals are due on December 1, 2025, at 2:00 PM EST, with a required delivery date of December 30, 2025. Potential bidders must submit written questions by November 21, 2025, at 2:00 PM EDT, and all bids must be password-protected and submitted via email to the Procurement Officer. Evaluation criteria include conformance to specifications, lowest certified bid, and submission of required documentation. Bidders must be authorized Yealink resellers and are required to submit the Manufacturer's Suggested Retail Price (MSRP) with a screenshot, a Letter of Authorization from the manufacturer or distributor, and a Mercury Affidavit if applicable.

The solicitation is limited to Master Contractors already awarded contracts under the PBX IV - Telecommunications Equipment and Services Master Contract #001B0600162, with no small business reserve designation. Contractors must provide estimated ship dates and lead times, purchase only new and unused equipment, and waive restocking fees for damaged or incorrectly shipped items. Proposals must remain valid for at least 90 days after the due date, and invoices should be sent to mdh.oetnminvoices@maryland.gov, meeting all requirements for a Proper Invoice as defined in COMAR regulations. The work will be performed at the Maryland Department of Health Office of Enterprise Technology located at 201 West Preston Street, Baltimore, Maryland. While specific award values are not explicitly stated, the procurement involves multiple units of telecommunications hardware across various Yealink phone models and peripherals, suggesting a moderate-scale technology refresh or expansion of the department's communication infrastructure.