M-22-26 Dental Optics Loupes

Bristol Community College, a public Massachusetts community college, is issuing a Request for Proposal (RFP) to procure dental optics loupes and related equipment for 22 incoming freshman students in the dental program. The procurement includes 22 loupes with 2.5x high-resolution magnification, 22 wired headlight systems, and 22 face shields that must meet specific technical standards including wide and deep viewing fields, waterproof construction with anti-fog coating, anti-reflective and anti-scratch lens coatings, and lightweight durable titanium frames available in various sizes. The loupes must include a lifetime guarantee on frames, carrier lenses, and telescopes, while the headlight systems require a two-year warranty. The successful vendor must provide personalized fitting by a qualified representative, student education prior to and after delivery, a sufficient trial period for freshmen, two-year troubleshooting support, and prescription lenses as required for individual students. Proposals must be submitted electronically in PDF format to Philicia Pacheco, Director of Purchasing and Business Services, by 2:00 p.m. EDT on Tuesday, June 2, 2026, with contract award expected by Monday, June 15, 2026. Bidders must provide completed W-9 forms, Company Contact Information (Appendix A), Non-Collusion Statements (Appendix B), Tax Compliance Certification (Appendix C), and Federal Employer ID information for purchase order issuance and payment.

The RFP does not specify set-aside designations or restrictions limiting responses to particular enterprise categories or disadvantaged business enterprises. Pricing proposals must be submitted in U.S. currency excluding taxes, as Bristol Community College is exempt from federal and Massachusetts sales taxes; vendors operating under existing state or national contract pricing agreements should note the contract number in their proposals. No incumbent vendors or current contractors are identified in the solicitation documents. The RFP does not disclose a specific budget range or award value; however, the contract will be executed under Commonwealth of Massachusetts standard contract terms. The College reserves the right to request additional information from bidders and to negotiate contract terms, and all proposals become public records following contract execution, with proprietary information remaining confidential. Direct inquiries regarding the solicitation to Philicia Pacheco at Philicia.Pacheco@Bristolcc.edu with "M-22-26 Dental Optics Loupes" in the subject line.