Lumber & related building supplies

Westchester County is seeking competitive bids for a contract to supply lumber and related building supplies through Request for Bid (RFB) number RFB-WC-25115. The procurement aims to establish pricing for various lumber products including Douglas Fir, Southern Yellow Pine, Ponderosa Pine, plywood, sheetrock, drywall accessories, drop ceiling materials, and door accessories for use by multiple county departments. The contract term runs from June 1, 2025, to November 30, 2025, with potential extensions for two additional six-month periods. Bids are due before 2 PM on May 21, 2025, with the County reserving the right to split awards among the lowest bidders for each item or category. Key deliverables include dimensional lumber, plywood sheets, ceiling tiles, metal tracks, screws, and door hardware, with specific requirements for F.O.B. destination delivery, a minimum delivery amount of $250.00, and a maximum four-day delivery timeframe after order receipt.

The County encourages participation from minority-owned, women-owned, and service-disabled veteran-owned businesses, demonstrating a commitment to diverse vendor participation. Vendors must be willing to enroll in the electronic funds transfer (EFT) payment system called Vendor Direct. The procurement allows other political subdivisions in New York State to potentially make purchases under this contract if mutually agreeable. While specific budget ranges are not explicitly stated, the comprehensive nature of the bid suggests a significant potential contract value. The County maintains substantial flexibility in the procurement process, including the right to cancel the agreement with 30 days' written notice and a stipulation that no fuel surcharges will be paid. Pricing is expected to remain firm for the entire contract period, providing stability for both the County and potential vendors. The broad scope of the bid and the ability for other political subdivisions to potentially utilize the contract indicate a potentially substantial market opportunity for successful bidders.