Low Clearance Flashing Signs

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is soliciting bids for Low Clearance Flashing Signs through Request for Quote #17A 25051300000000000254. The procurement seeks 37 units of post-mounted, flashing low clearance signs to be installed at stationary locations near highway overpasses. These signs must be fully operational in temperature ranges from -20 to 120 degrees Fahrenheit and comply with MUTCD standards, featuring a 48" by 48" diamond-shaped yellow retroreflective sign with LED perimeter lighting. Technical specifications require AGM lead-acid batteries, solar charging capabilities, and a 16' wood post, with signs designed to provide critical clearance warnings for vehicle operators. Quotations are due by May 28, 2025, at 4:00 p.m. local time, with an anticipated delivery date of August 15th, 2025. The state will evaluate bids on a best value basis, considering price, delivery, and conformity to specifications, with the lowest total dollar amount determining the award. Bidders must submit comprehensive documentation, including manufacturer literature, equivalency documentation, and a sample sign for 30-day testing.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide comprehensive technical support, with the manufacturer expected to offer telephone support for one year after acceptance. Pricing must be FOB-Destination, and the State reserves the right to negotiate additional unit purchases within six months of the award. While no incumbent vendors are listed, the contract includes provisions for potential future unit purchases. The signs must meet specific technical requirements, including LED display, battery power system, and solar charging capabilities. Although an exact budget range is not specified, vendors will be pricing 37 individual sign units with comprehensive technical specifications. The procurement appears to be focused on enhancing highway safety through advanced signage technology, with a clear emphasis on operational reliability and performance across extreme temperature conditions.