Lottery sales conference FY2020

The Michigan Department of Lottery is seeking proposals for a meeting site in the Mt. Pleasant area to host their annual Sales Division conference. The request for proposal (RFP) requires a venue capable of accommodating 180 attendees with specific infrastructure needs, including 150 overnight rooms, meals, meeting space with classroom-style seating, and comprehensive AV equipment featuring large screens. The two-day conference is scheduled between October 15-30, 2019, with a preference for Tuesday or Wednesday overnight stays. Evaluation of proposals will be based on a 100-point system: 80 points allocated for location, room availability, meeting space, and associated costs; 15 points for service capabilities; and 5 points for vendor questions worksheet responses. Proposals must achieve a minimum of 80 technical evaluation points to have pricing considered. Key deadlines include December 14, 2018, for submission of questions and December 21, 2018, for proposal submission. State rates are preferred, and the State retains the right to not accept the lowest price proposal.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, vendors must possess all necessary licenses and permits to perform the required services. The RFP indicates that the venue must be capable of accommodating post-conference entertainment options. No information is provided about incumbent vendors or existing technological infrastructure that might require integration. The RFP does not specify a precise budget range or award value, though the comprehensive requirements suggest a substantial contract for the selected venue. Potential vendors should be prepared to provide a comprehensive solution that meets the Michigan Department of Lottery's specific conference needs, including logistical support, accommodations, and meeting space configurations that align with the agency's operational requirements.