Lottery Conference/Annual Meeting, 2020

The Michigan Lottery is soliciting proposals for its annual Sales Conference, seeking a meeting venue in the Lansing area capable of hosting 150 overnight rooms and accommodating up to 180 conference attendees. The Request for Proposal (RFP) No. 275 190000001158 was released on February 22, 2019, with proposals due by March 11, 2019, at 5:00 p.m. Eastern time for an event scheduled between October 15-30, 2020. The procurement will evaluate proposals based on a comprehensive scoring system considering location, room availability, meeting space, costs, and service capabilities, with a total possible score of 100 points. Proposals must achieve a minimum of 80 technical evaluation points to be considered for pricing review. The State will award the contract to the most responsive and responsible bidder offering the best overall value, taking into account factors beyond just the lowest price. Key evaluation criteria include the venue's ability to meet logistical requirements, potential economic impact to the State, and the vendor's service capabilities.

While the RFP does not explicitly indicate specific set-aside designations for disadvantaged enterprises, it does mention consideration for qualified disabled veteran status as part of the evaluation process. The procurement allows for broad participation from meeting venues and conference facilities that can meet the specified requirements. No incumbent vendor information is provided in the documents, and no specific budget range or award value is explicitly stated. The State reserves the right to award the contract based on comprehensive value considerations, including potential economic impacts such as job creation and tax revenue implications. Bidders are required to complete a detailed pricing schedule that encompasses all costs associated with hosting the conference, with the understanding that the lowest-priced proposal will not automatically be selected. The State's evaluation will focus on finding a vendor that can provide the most comprehensive and cost-effective solution for the Lottery's annual Sales Conference.