Long Range Facility Planning

Pendleton School District 16R in Pendleton, Oregon is requesting proposals for facility assessment and long-range facility planning services covering eight buildings and administrative facilities serving approximately 2,760 students, with proposals due September 8, 2026 at 2:00 p.m. and inquiries due August 24, 2026.

The scope comprises two phases. Phase 1 requires analysis of facility assessments completed in spring 2025 and development of a life-cycle capital renewal forecast for building mechanical systems across a twenty-year planning horizon. Phase 2 requires development of a comprehensive Long-Range Facility Plan including visioning, community facilitation, and board presentations. Total facility footprint exceeds 670,000 square feet. Proposers must submit separate costs for Phase 1 (per building pricing) and Phase 2 (lump sum pricing) to enable contract separation.

The contract term runs October 1, 2026 through September 30, 2027 with no renewal options. The district reserves the right to award either a single contract or multiple contracts depending on contractor expertise and coordination capability. Contractors must maintain Professional Liability/E&O insurance of $1 million minimum, Commercial General Liability of $1 million per occurrence / $2 million aggregate, Automobile Liability of $1 million, and Workers' Compensation as required by Oregon law.

Evaluation uses a 100-point rubric: relevant Oregon school facility experience (30 points), facility planning and facilitation services experience (15 points), fee structure (20 points), key staff expertise (10 points), references (15 points), and ability to meet the compact timeline (10 points). The district reserves the right to conduct interviews with highest-scoring proposers and to select based on proposals alone. All work products become the exclusive property of the district.