Locksmith Services

The University of Mary Washington is soliciting competitive sealed proposals through Request for Proposal (RFP) 26-2138 for comprehensive locksmith services across all University campuses located in Fredericksburg, Stafford, and Dahlgren, Virginia. Services required include non-emergency and emergency repairs, scheduled maintenance, rekeying, and installation of mechanical and electronic locking systems for academic, residential, administrative, and auxiliary buildings. The contractor must provide 24/7 availability with a one-hour initial response time and two-hour on-site arrival guarantee for emergencies. All labor rates must be submitted on an hourly basis, with separate pricing for regular hours (7:30 AM to 5:00 PM, Monday through Friday), overtime hours (5:00 PM to 7:30 AM and all weekend/holiday hours), rekeying by lock type, keys, and other applicable services. Labor rates must be inclusive of supervision, equipment, tools, transportation, travel time, mileage, and office expenses. Required qualifications include State of Virginia criminal background clearance for all personnel, DCJS licensing, a minimum of five years of experience, and compliance with University key control policies. The proposal due date is June 1, 2026, at 2:00 PM ET via the Commonwealth of Virginia's eVA procurement portal. Evaluation criteria include suitability to operational and security requirements (35 points), pricing (30 points), capability and experience (20 points), service delivery plan and methodology (10 points), and small business subcontracting plan quality (5 points).

The resulting contract will be awarded for one year from the date of award with options for five additional one-year renewals, subject to negotiation, though the University does not guarantee any minimum or maximum volume of work. All contractors must be registered in eVA and comply with Virginia's small business participation goals, with the University targeting 42 percent of purchases from small, woman-owned, and minority-owned businesses. The incumbent contractor is Professional Lock and Key under contract SPP 231426. Personnel must wear identifiable uniforms and University-issued vendor ID cards. Materials may be furnished by either the University or the contractor at manufacturer's suggested industrial pricing less the contract discount; cost-plus-percentage-of-cost pricing is prohibited. The resulting contract will be available for cooperative purchasing by other eligible public bodies and entities under Virginia law. No specific award value or budget range is listed in the RFP documentation.