Local Contact Agency - In-Reach Counseling

The Colorado Department of Health Care Policy and Financing is soliciting quotes for Local Contact Agency In-Reach Counseling services across three skilled nursing facility regions, with quotes due June 27, 2026 (note: the main solicitation document references a June 19, 2026 deadline at 3:00 p.m. Mountain Time, creating a discrepancy; the more recent due date of June 27 appears in the posted metadata).

Respondents must provide Individual and Group In-Reach Counseling to Medicaid members in skilled nursing facilities across Regions 5 (East Central Colorado: Cheyenne, Elbert, Kit Carson, Lincoln counties; 2 facilities, approximately 32 Medicaid residents), Region 8 (Southwestern Colorado: Alamosa, Conejos, Costilla, Mineral, Rio Grande, Saguache counties; 6 facilities, approximately 215 residents), and Region 12 (Northwest Colorado: Eagle, Grand, Jackson, Pitkin, Summit counties; 1 facility, approximately 27 residents). Bidders may propose for one or multiple regions.

Deliverables include quarterly Regional Transition Coordination Meetings, Regional Resource Documents (updated three times annually), annual Group and Individual In-Reach Plans, Group In-Reach presentations, group in-reach visits to each facility at least once per six-month period, individual in-reach consultations every six months, and skilled nursing facility education events. All activities require monthly system entry and invoice submission.

The maximum contract value is $250,000 across all fiscal years, with region-specific annual caps: Region 5 ($27,900), Region 8 ($58,300), Region 12 ($23,000). Pricing is fixed-quote per deliverable line item, with variable rates for group visits (up to $1,950 per visit) and individual in-reach activities ($80 per participant). The initial purchase order term runs July 1, 2026 through June 30, 2027. Evaluation prioritizes respondent experience, experienced personnel availability, and fixed price, with price as the primary criterion. Respondents must comply with HIPAA Business Associate Agreement requirements, WCAG Level AA accessibility standards, and provide Colorado business registration documentation. The Department reserves the right to award to multiple vendors and to reject all responses without penalty.