Local Contact Agency - In-Reach Counseling

The Colorado Department of Health Care Policy and Financing (HCPF) is seeking proposals for Local Contact Agency in-reach counseling services under Documented Quote (DQ) UHAA 2026000469, with quotations due June 8, 2026 at 3:00 p.m. Mountain Time and vendor selection estimated for the week of June 15, 2026. The scope spans three defined regions in northeastern Colorado (Regions 5, 8, and 12) serving Medicaid-certified skilled nursing facilities.

Respondents must provide educational in-reach counseling services informing institutionalized nursing facility residents about community-based long-term services and supports as alternatives to facility-based care, in compliance with a settlement agreement in U.S. v Colorado. Deliverables include quarterly regional transition coordination meetings, annual regional resource documents with three updates per year, annual group in-reach plans, group in-reach presentations to nursing facility residents and natural supports at least twice per fiscal year at each facility, individual in-reach counseling sessions (in-person or virtual), individual in-reach plans, monthly individual in-reach reports, skilled nursing facility education sessions, and escalation documentation as needed. A Project Lead with demonstrated experience in Medicaid benefits and community partner coordination is required.

Maximum annual funding is Region 5 not to exceed $37,160, Region 8 not to exceed $58,300, and Region 12 not to exceed $23,000. The purchase order term runs July 1, 2025 through June 30, 2027. Respondents must submit fixed-price quotes; proposals exceeding maximum funding may be disqualified. Monthly payments follow Department approval of deliverables, with invoices due by the 15th business day of the following month and payment within 45 days of invoice acceptance.

Respondents must be registered to conduct business in Colorado and possess working knowledge of Medicaid benefits, Home and Community-Based Services, Long-Term Services and Supports, Transition Coordination, and Medicare programs. Subrecipients must comply with OMB Uniform Guidance (2 CFR Part 200). All respondents must complete and submit W-9 forms, HIPAA Business Associate Addendum acknowledgments, and PII Certification under Colorado Revised Statutes 24-74-102(1). The Department reserves the right to award to multiple vendors and may award additional Purchase Orders contingent upon continuing federal and state funding availability.