Little Flock City Hall Generator

The City of Little Flock, Arkansas is issuing a Request for Bids (RFB) for the supply, design, construction, and installation of a 53 kW, 3-phase, natural gas-powered standby generator at Little Flock City Hall located at 1500 Little Flock Drive. The generator system must meet comprehensive technical specifications including a sound-attenuated, weatherproof enclosure rated at 208/120 volts with UL 2200 listing and CSA certification, and compliance with NEMA MG1, IEEE, and ANSI standards. Deliverables include the generator equipment, installation on a concrete pad meeting detailed specifications, all electrical and mechanical connections, initial start-up and field acceptance testing in accordance with NFPA 110 requirements, on-site training for city personnel, design plans, system load calculations, and an engineer's letter confirming adequate backup power capacity. The project aims to ensure uninterrupted power supply during emergency situations and safeguard the continuous operation of critical systems within the facility during power outages, with partial funding through ADEM's Hazard Mitigation Grant Program. Sealed bids must be submitted through the DFS Procurement Portal at dfs.bonfirehub.com no later than May 1, 2026, at 12:00 p.m. CST, with bid opening scheduled for May 4, 2026, at 9:00 a.m., and award occurring at the City Council meeting on May 19, 2026, at 6:00 p.m. All bid prices must remain valid for ninety calendar days following submission, and bidders must submit a bid guarantee equal to 5 percent of the total bid price in the form of a bid bond, postal money order, certified check, cashier's check, or irrevocable letter of credit. Contractors are responsible for all project expenses including permits, inspections, engineering approvals, licensing verification, liability insurance, equipment restoration, and debris disposal.

The RFB does not specify set-aside designations or restrictions limiting bidder eligibility; however, the procurement includes confirmation requirements for affirmative steps regarding small and minority business participation. Bidders must submit proof of general and professional liability insurance upon bid submission and furnish a one-year unconditional warranty on materials and workmanship, along with multiple declarations and certifications including non-collusion, lobbying certification, debarment status, conflict of interest statement, and drug-free workplace affidavit. All equipment must comply with current EPA Federal Emission Regulations and applicable local, state, and federal codes, including NEC and NFPA standards. No incumbent vendors or current contractors are identified in the procurement documentation. The City reserves the right to accept or reject any or all bids and to award based on the bidder's offer that is most advantageous to the City. The RFB also requests annual generator maintenance services as an optional and separate line item, though specific budget ranges or award values are not provided in the available documentation.