Liquid Propane Gas

The City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD) is seeking a vendor to provide Liquid Propane Gas through an Informal Selection solicitation. The procurement involves two primary line items: 100 gallons of Liquid Propane Gas and two 33.5 Lbs. Forklift Propane Tank Cylinders, specifically intended for equipment like LPG-powered forklifts. The contract will span from July 1, 2024, to June 30, 2025, with vendors required to demonstrate capabilities in timely delivery of materials within 5 business days. Evaluation criteria will focus on the lowest Grand Total Price, with the City reserving the right to reject any or all bids. Key submission requirements include electronic bid submission through the City's eProcurement Portal by 2:00 pm on Friday, June 21, 2024, with a deadline for questions set for Thursday, June 13, 2024. Vendors must comply with various requirements, including Net 30 payment terms and potential need to obtain a Pasadena Business License.

Potential bidders must complete several administrative forms, including a Unique Entity ID (UEI) form, Relevant Experience Form, and Affirmative Action forms (AA-1, AA-2, AA-3). The procurement includes provisions for potential small or micro business preferences, with special considerations for contracts totaling $25,000 or more under the City's Living Wage Ordinance. Vendors must provide comprehensive documentation, including a W-9 form, necessary licenses, and certifications within 10 calendar days of notification. The contract also requires vendors to confirm insurance requirements and complete a Disclosure of Lobbying Activities form. While no specific budget range is explicitly stated, the procurement appears to be a relatively small-scale contract focused on supplying liquid propane gas for municipal equipment. Vendors must demonstrate compliance with non-discriminatory hiring practices and provide detailed information about their workforce and previous project experience.