Linens for Parks

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, has issued Request for Bid (RFB) 758 2600000534 to establish a Master Agreement for the supply of institutional linens for parks operations. The procurement encompasses 36 line items of hospitality and institutional linens and bedding supplies, including quilted mattress pads, pillows, sheets in multiple sizes (twin, full XL, queen, and king), fitted and flat sheets, blankets, mattress encasements, towels, washcloths, pillowcases, shower curtains, bath mats, and bed wraps, with quantities ranging from 12 units to 3,120 units per item depending on the product. All pricing must be quoted on an FOB Destination Freight Prepaid and Allowed basis, with unit prices and total prices entered only on the provided Bid Price Sheet (Attachment C), and all costs must include shipping, delivery, and installation charges with no separate quotes permitted. Products are specified with detailed manufacturer requirements, including suppliers such as Westpoint Hospitality Martex Millennium, American Hotel Register Co., 1888 Mills, and AllerEase, with "approved equal" alternatives permitted. The award will be determined using a best value ranking approach allocating 90 points to price (with the lowest bidder receiving maximum points and subsequent bidders scored proportionally) and 10 points to delivery time in working days. Written vendor questions are due April 17, 2026 at 10:00 AM ET, bids must be submitted electronically through the Commonwealth eProcurement system by April 24, 2026 at 1:30 PM ET, and a bid reading will be held on the closing date at 3:30 PM ET via conference call. The initial contract period is one year from the date of award, with four optional two-year renewal periods available subject to written approval by all parties and potential renegotiation of terms and conditions.

The Commonwealth extends reciprocal preference to Kentucky resident bidders meeting the statutory requirements of Kentucky Revised Statutes (KRS) 45A.490-494, and preference equal to 20 percent of maximum points is available to Kentucky Correctional Industries, while qualified nonprofit agencies for individuals with severe disabilities and Kentucky Industries for the Blind may receive 15 percent preference. Bidders must register in the Commonwealth eProcurement system prior to submission and are required to bid all line items; failure to do so will render the bid non-responsive. All vendors must submit proof of required Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate prior to award, along with a Kentucky Tax Registration Application (Revenue Form 10A100), Certificate of Authority for foreign entities, and required affidavits including campaign finance compliance, resident bidder status, and qualified bidder status affidavits as applicable. Price increases are not permitted during the first twelve months of the contract and thereafter require written justification with ninety days' notice and industry-wide justification, while price decreases must be reflected immediately. The solicitation indicates that all quantities listed are estimates, and the Commonwealth is obligated to purchase only the quantity needed by its agencies during the contract term; no specific budget or award value is disclosed in the solicitation documents.