Linens for Parks

The Commonwealth of Kentucky, through the Finance and Administration Cabinet on behalf of the Kentucky Department of Parks, is issuing Request for Bid (RFB) 758 2600000534 for the procurement of hospitality linens and textiles. The solicitation seeks a single vendor to supply 36 line items of linens including quilted mattress pads, pillow cases, fitted and flat sheets in multiple sizes (King, Queen, and Full XL), bath mats, pool towels, mattress encasements, blankets in various styles, bed wraps, shower curtains, pillows, bath towels, hand towels, and wash cloths with specified manufacturers such as American Hotel Register Co., Westpoint Hospitality Martex Millennium, 1888 Mills, and AllerEase, or approved equal alternatives. All pricing must include shipping, delivery, and installation charges with pricing quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise taxes and Kentucky sales or use taxes. Awards will be made on a best value basis using weighted evaluation criteria of 90 points for price and 10 points for delivery time, with delivery timeframes required in specific working days rather than vague terms. The initial contract period is one year from the date of award with four optional two-year renewal periods subject to written approval and potential renegotiation. Written questions are due by April 17, 2026 at 10:00 AM ET, with bids closing on April 24, 2026 at 1:30 PM ET; all submissions must be made electronically through the Commonwealth's eProcurement system with the actual bid pricing provided on the separate Attachment C Bid Price Sheet while entering $0.01 as the unit price in the electronic system.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations furthering Kentucky Revised Statutes Chapter 163 purposes or employing individuals with severe disabilities for at least seventy-five percent of direct labor hours receive preference equal to a percentage of maximum points. All bidders must submit a completed solicitation form, the Bid Price Sheet with all 36 line items priced (failure to include all items renders the bid non-responsive), a Revenue Form 10A100 Kentucky Tax Registration Application, required affidavits executed and notarized under Kentucky Revised Statutes 45A.110 and 45A.115, and proof of Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate. No specific incumbent vendor or current contractor information is identified in the solicitation. A one percent deduction per day applies to invoices when delivery is not made within the contracted due date, and prices must remain firm for twelve months, with any subsequent price increases requiring industry-wide justification and thirty days' notice. The budget range for this procurement has not been disclosed in the available solicitation documents.