Linen kits and blankets, purchase & delivery, term contract

Palm Beach County Board of County Commissioners' Purchasing Department is issuing Request for Quotation (RFQ #F151041/CC) for the purchase and delivery of linen kits and blankets under a term contract arrangement. The procurement seeks two distinct items: linen kits, each containing a pillow, pillowcase, fitted sheet, and flat sheet individually packaged and sized to fit 31-inch by 80-inch by 2-inch mattresses, and wool blankets similarly packaged to the same mattress specifications. Quote submissions are due November 30, 2022, at 4:00 p.m. local time and must be submitted via fax or email to the Palm Beach County Purchasing Department, with no in-person bidders' conference or site visits scheduled. Award will be made on an item-by-item basis to the lowest responsive and responsible vendor(s), with all unit prices required to include shipping, freight, handling, surcharges, and delivery charges under F.O.B. destination terms with delivery required within 24 hours of order receipt. The resulting contract will establish an initial term of twelve months with four optional renewal periods of twelve months each, contingent upon mutual written agreement and appropriation of funds. Pricing must remain firm for 90 days from quote submission and throughout the initial and any subsequent renewal terms.

This procurement carries no minority business set-asides or incumbent contractor restrictions; however, vendors must comply with extensive federal requirements including debarment and suspension certifications, criminal history record checks for certain County facilities, drug-free workplace certifications (which may provide preference in tie-bid situations), nondiscrimination provisions, and various federal environmental and compliance standards. No existing infrastructure or technology integration requirements are specified in the solicitation. The anticipated contract value is $99,999.99 over the 12-month initial term, with the County reserving the right to increase or decrease this value and to requote at any time after expending the estimated amount. The contract is funded entirely with federal Public Assistance grant funds administered through the Florida Department of Emergency Management (FDEM) and FEMA. Payment will be made only upon County acceptance and satisfaction with delivered items, which must comply with all stated specifications or be returned at the vendor's expense for full refund.