Lincoln Water Department Property HVAC Improvements

The Town of Lincoln Water Department is requesting sealed bids for HVAC system installation at its property located at 77 Sandy Pond Road, Lincoln, Massachusetts, with bids due September 30, 2026 at 12:00 p.m., and a mandatory pre-bid walk-through on September 15, 2026 at 9:00 a.m.

The scope includes installation of one Mitsubishi Hyper-Heat Pump system with one floor-mounted and two wall-mounted A/C evaporators; one Renew Air Energy Recovery Ventilator unit sized for four occupants at 20 CFM per person; complete removal and replacement of existing ductwork; sealing of all seams; R-8 insulation application; refrigeration and drain piping; wireless controllers; and system startup. All work must be completed by December 31, 2026.

Contractors must hold HVAC licensing per 781 CMR and possess a minimum of seven years' experience installing heat pump systems. Three references for equivalent HVAC work completed within the past five years are required. Prevailing wage rates apply. MBE/WBE firms are strongly encouraged to apply.

The contractor must provide a 5% bid deposit (in the form of a bid bond, cash, or certified check payable to the Town of Lincoln) and a payment bond equal to 50% of the contract price within ten days of notification. Insurance requirements include Worker's Compensation, General Liability, and Automotive Liability with the Town named as additional insured. All necessary permits must be obtained prior to commencing work, and final inspection sign-off from the Building Inspector is required before payment.

Warranty covers Mitsubishi Manufacturer Parts Warranty plus one year for heating and cooling installation, and Renew Air Manufacturer Parts Warranty plus one year for installation. Questions are due September 16, 2026 at 3:00 p.m., directed to Richard Nolli, Water Superintendent, at nollir@lincolnma.gov, with responses provided by September 23, 2026. Award will be made to the lowest responsible and responsive bidder within seven business days of bid acceptance.