Limestone (limerock), crushed, purchase of, term contract

Palm Beach County, Florida, through its Purchasing Department, issued Invitation for Bid (IFB) #17-068/ZG on July 27, 2017, to establish a twelve-month term contract for the purchase of crushed limestone (limerock) base and stabilized base materials conforming to Florida Department of Transportation (FDOT) Section 911 specifications. The procurement is divided into four separate lots corresponding to four regional operations centers: Central Regional Operations Center (CROC), Southern Regional Operations Center (SROC), North Regional Operations Center (NROC), and Western Regional Operations Center (WROC). Each lot includes county pick-up services, delivery services, and mileage charges for material transportation, with estimated 12-month quantities ranging from 100 to 500 tons per item depending on the lot and material type. Bidders must submit sealed bids by August 24, 2017, at 4:00 p.m. Palm Beach County local time to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199. Pricing must be submitted as firm, fixed unit prices in dollars per ton or per mile, with prices remaining firm for ninety days from bid submission and throughout the initial and any subsequent contract term. The material must be furnished from an FDOT-approved pit site identified by the bidder, with documentation of approval required with each delivery. The County reserves the right to increase or decrease estimated quantities and award contracts lot-by-lot to the lowest responsive, responsible bidder, with a minimum order requirement of 40 tons per shipment.

The contract includes a Small Business Enterprise (SBE) participation goal of at least 15 percent, with preference mechanisms allowing awards to responsive SBE bidders if their bids do not exceed the low non-responsive bid by more than ten percent for contracts under one million dollars. A local preference of five percent is available to bidders with a permanent place of business in Palm Beach County or the Glades, verified by a valid Business Tax Receipt. Successful bidders must maintain current Palm Beach County Local Business Tax Receipts and all required certifications and permits throughout the contract term. The contract term is twelve months with an option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds by the Board of County Commissioners. No incumbent vendors or current contractors are identified in the solicitation documents. While specific budget ranges or award values are not explicitly stated, the SBE preference mechanism references contracts under one million dollars, suggesting the total potential contract value may reach or exceed that threshold when considering all four lots and the five-year contract period.