Lighting Occupancy Sensors

The Parkway School District in Missouri is soliciting sealed competitive bids for the purchase and delivery of approximately 400 lighting occupancy sensor units, with final quantities subject to modification based on District requirements. All bid submissions must be completed through the Parkway School District Bonfire Portal (https://parkwayschools.bonfirehub.com/) with a deadline of April 24, 2026; bids may be revised prior to closure but become final and irrevocable after the submission deadline, and late submissions are automatically rejected by the system. The District will award contracts based on the "lowest and best" bid evaluation methodology, considering specification compliance, vendor capacity to supply all or most items, supply chain reliability, prior District-vendor history, financial strength, and other relevant factors. Selected vendors must comply with F.O.B. destination freight terms delivered to the District's Central Warehouse, provide complete shipment documentation with purchase order numbers on invoices, maintain required insurance coverage, furnish security identification badges for on-site personnel, provide three professional references, and certify financial ability and non-collusion. The initial contract term extends for one year or until all items are supplied, whichever occurs first, with the District retaining the discretionary right to extend for one additional month under identical terms; the District reserves broad authority to reject any or all bids, award portions to different vendors, and terminate agreements with thirty days' written notice.

The District does not identify specific set-aside designations or restrictions limiting bidder eligibility based on enterprise classification; however, the District encourages procurement of products manufactured, assembled, or produced in the United States and provides preference to Missouri firms when quality, price, and delivery terms are comparable. Vendors must comply with federal work authorization requirements, obtain prior District approval for any subcontractor arrangements, and certify non-engagement in boycotts of Israeli goods or services. All agreements are governed by Missouri state law with venue in St. Louis County courts, and the District maintains sovereign immunity protections and requires indemnification provisions and non-discrimination compliance. No incumbent vendors or current contractors are identified in the procurement documentation, and no existing infrastructure or technology integration requirements are specified. The procurement documents do not disclose a specific budget range or award value for this lighting occupancy sensor acquisition.