Lighting Maintenance and Repair Services

The County of Orange Social Services Agency is soliciting competitive bids under IFB-063-3138302-HP for as-needed lighting maintenance and repair services at five County facilities, with bids due December 3, 2026 at 4:00 PM. Submissions must be made electronically through the County's eProcurement Portal, and no other submission method will be accepted.

Scope covers inspection, testing, maintenance, monitoring, calibration, replacement, retrofitting, and inventory reporting for lighting fixtures, sensors, equipment, systems, and controllers at the Aging & Adult Services Center, Tustin Family Campus, Orangewood Children & Family Center, Santa Ana Regional Center, and Children & Family Services. The IFB cites approximately 641,166 square feet, while the model contract cites 640,766. Work must comply with Title 24 energy efficiency standards. Emergency service is required 24 hours a day, seven days a week, with a one-hour response to emergency requests and qualified technicians on-site within eight hours.

Bidders must hold a current California State Contractor's License and maintain valid D-U-N-S and UEI numbers. The contractor must comply with federal grant requirements, including the Clean Air Act, Davis-Bacon Act, and Equal Employment Opportunity provisions. Personnel assigned to Orangewood Children & Family Center must complete Live Scan fingerprinting with DOJ clearance before facility entry. The model contract requires $1,000,000 commercial general liability, $1,000,000 automobile liability, and statutory workers' compensation coverage. Faithful Performance Bond and Labor and Material Payment Bond forms are included as solicitation attachments.

Pricing is submitted as hourly labor rates for General and Electrician categories across four periods: weekdays 7:00 AM to 5:00 PM, weekdays 5:00 PM to 7:00 AM, weekends, and holidays. Bid prices must remain firm for the entire term, with any decreases automatically extended to the County. Under the model contract, labor is billed at actual time to the nearest quarter hour, materials are reimbursed at invoice cost plus a 15 percent markup, and no price increase is permitted in the first year. Later adjustments require 30 days' written notice and documented cost increases. The initial term is three years effective January 1, 2027, with no automatic renewal absent Board of Supervisors approval, which is also required for annual values above $200,000 or multi-year values above $1,000,000. Payment is net 30 after invoice approval. Bids remain valid for 365 days after closing.

The County may make multiple awards, reject any or all bids, defer award for up to 180 days, and use County staff or alternate contractors if performance is deficient. Questions must be submitted through the solicitation's Q&A section, and respondents may not contact other County personnel. Responses require certifications, references, staffing plans, conflict of interest disclosures, non-collusion declarations, and Levine Act campaign contribution disclosures.