Light towers, trailer mounted, rental of, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for a term contract to rent trailer-mounted light towers for emergency response and disaster recovery operations. The procurement seeks equipment equivalent to a Genie #TML-4000N or Terex #RL4000, featuring a 6 kW diesel generator, 4,000 watts of total lighting output with four 1,000-watt metal halide lamps, a maximum 28-foot tower height, and a 30-50 gallon fuel tank capacity. Vendors must provide firm, fixed-unit pricing for four line items: daily rental (8 days estimated), weekly rental (4 weeks), monthly rental (2 months), and refueling charges (18 gallons as needed). The successful vendor will be responsible for all equipment delivery, setup, aiming, raising, refueling with full tank charges including labor and travel at no additional charge—including weekends and holidays—equipment securing assistance, and pickup and restowage within 24 hours of notification. All quotes were required to be submitted by June 28, 2018 at 4:00 p.m. local time, with prices remaining firm for 90 days from submission and throughout the contract term unless modified by special conditions. The resulting contract provides for a 12-month initial term with four optional 12-month renewal periods subject to mutual written agreement and Board appropriation of funds, with the County ordering on an as-needed basis with no guarantee of usage volume.

The procurement documents do not specify set-aside designations or restrictions limiting response to particular types of organizations or disadvantaged enterprises. Vendor qualifications include maintaining Commercial General Liability Insurance with a $500,000 minimum per occurrence, Business Auto Liability Insurance with a $500,000 combined single limit, and Workers' Compensation insurance as required by Florida Statute Chapter 440. All equipment must comply with OSHA, ANSI, and applicable state and federal safety requirements, with the vendor bearing full responsibility for equipment maintenance, repairs, and condition throughout the contract term. The contract is subject to annual Board appropriation and federal compliance requirements including environmental and historic preservation protections. No incumbent vendors or specific budget ranges were identified in the procurement documents; however, the contract structure and amendment history indicate an established program with potential for substantial utilization across multiple county departments and emergency response scenarios.