Light Bulbs

The Commonwealth of Kentucky Finance and Administration Cabinet's Office of Procurement Services issued Request for Bid (RFB) 758 2100000074 to establish a master agreement for light bulbs available to all state agencies and political subdivisions throughout Kentucky, including cities, counties, and school districts. The procurement encompasses two primary line items: a light bulb market basket containing commonly purchased items for Commonwealth agencies, and a discount percentage off Sylvania's entire published price list of bulbs and ballasts. Vendors must submit pricing through the Kentucky Vendor Self Service eProcurement system for specific products listed on Attachment A, the Light Bulb Bid Sheet, which includes estimated yearly usage quantities for incandescent, compact fluorescent, high-intensity discharge lamps, LED alternatives, and miscellaneous components such as adapters and ballasts. All bids must include unit pricing for each item, extended costs based on estimated yearly usage, average delivery times in business days, and any case quantity requirements, with all substitutions clearly marked. The award will be made on a best value basis using a scoring methodology allocating 95 points to price (with the lowest bidder receiving maximum points) and 5 points to delivery time (calculated as an average of business days across all submitted light bulbs). Written questions were due August 18, 2020, at 12:00 PM EST, with Commonwealth responses issued by August 19, 2020, and the bid closing date and time was August 27, 2020, at 1:30 PM EST. The initial contract period is one year from the award date, with four optional one-year renewal periods available subject to written approval by both parties and potential renegotiation of terms.

Vendors must submit bids electronically; paper bids are rejected as non-responsive, and all vendors must bid all line items or face rejection as non-responsive. Commonwealth Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and designated nonprofit agencies receive preference equal to 15-20 percent of maximum points. Quoted prices must be F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise tax and Kentucky sales or use tax, and must remain firm for a minimum of sixty calendar days after the bid due date. Price increases are prohibited during the first twelve months and thereafter require written justification based on industry-wide changes, while price decreases must be reflected immediately when available. The contractor must remit a quarterly administrative fee equal to one percent of net sales, payable 45 days after quarter end, and a one percent per day deduction applies to invoices for each day delivery is missed. All required affidavits, tax registration documentation, and certifications must be submitted prior to contract award; no specific incumbent vendors, current contractors, existing infrastructure requirements, or budget ranges are identified in the solicitation documents.