Lift System & Installation D7 REBID

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Facilities Support, issued a Request for Bid (RFB) solicitation for a single commercial platform incline stairlifts system with complete installation at the KYTC D7 District Office located at 763 New Circle Road NW in Lexington, Kentucky. The lift system must have a minimum lifting capacity of 500 pounds and accommodate specific site conditions with a tread height of 7 inches, tread depth of 11 inches, and a top nose to floor measurement of 91 inches. Vendors must provide complete delivery and installation including all labor, equipment, and materials necessary to make the system fully functional, obtain any required permits and inspections, and provide a minimum 3-year manufacturer warranty. The evaluation criteria allocate 95 points to price and 5 points to completion time, with the lowest-priced responsive bid receiving maximum points. The written question deadline was August 19, 2022 by 4:00 PM, with Commonwealth responses due by August 22, 2022 by 4:00 PM. Bids were due electronically through the Kentucky eProcurement system (Kentucky Vendor Self Service portal) by August 25, 2022 at 1:30 PM Eastern Time, with a tentative award date of August 31, 2022. All bids must remain valid for a minimum of 90 calendar days after the bid closing date.

The solicitation imposed no specific set-aside designations for disadvantaged enterprises, though Kentucky resident bidders may receive reciprocal preference if the nonresident bidder's state of residency provides similar preferences. All bidders must submit responses on an F.O.B. Destination Freight Prepaid basis, with the vendor responsible for all shipping and freight charges, and must maintain Contractor's General Liability Insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance. Online bid submission through the Kentucky Vendor Self Service portal was mandatory, with emailed and hard copy bids not accepted; all responses must include completed bid information, required affidavits, annual certifications, and certificates of insurance prior to award. A one percent per day penalty will be deducted from invoices for each day completion extends beyond the contracted deadline, except for delays caused by factors outside the vendor's control. No incumbent vendor or budget range was specified in the solicitation documents.