Lift Station – S047, Lift Station – S063, Lift Station – S067 and Lift Station – S079 Control Panel, Floats, Transducer

The Tohopekaliga Water Authority (Toho), an independent special district in Polk County, Florida, is issuing Invitation for Bids (IFB-26-018) to procure pumps, pump bases, pump power cables (minimum 60-foot length), control panels, floats, guide rails, float hangers, gaskets, seals, transducers, spare parts, and ancillary items for four lift stations designated S047, S063, S067, and S079. The procurement includes two pumps per station with specific makes and models from three approved manufacturers: Sulzer, Xylem, and KSB, along with control panels fabricated by approved manufacturers (ECS, Stacon Inc., or Unitron Controls) that must meet UL 508 standards and utilize 316 stainless steel NEMA 4X enclosures. All materials and equipment must comply with the 2025 TWA Approved Materials & Manufacturers list and the TWA Standards, Specifications, and Details manual, with equipment suppliers required to provide startup services, operation and maintenance manuals with software documentation, and maintain a service facility within six hours of the site to provide minimum three service visits including installation support and post-acceptance instruction. Bidders must submit questions by Monday, April 13, 2026, at 5:00 PM, with sealed bids due electronically through the Bonfire portal by Thursday, April 30, 2026, at 2:00 PM; the public bid opening will occur via Microsoft Teams at the specified time. Pricing must be submitted on Toho's Bid Price Form on an F.O.B. Destination, freight-prepaid basis, with all costs delivered to 1616 South John Young Parkway or 1622 South John Young Parkway, Kissimmee, FL 34741, and bidders may be required to provide estimated delivery timelines that will be considered in award determination alongside price. Award criteria include price, delivery timelines, financial capability demonstrated through audited or unaudited financial statements or letters of credit, and bidder references (minimum three, maximum five) for similar goods or services within the past five years.

The bid documents do not identify specific set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organizational types, suggesting this is an open competitive procurement; however, bidders must be registered to do business in the State of Florida and must submit required compliance forms including Addenda Acknowledgment, Authorized Signature, Bidder's Reference List, Affidavit of Non-Collusion, E-Verify Certification, Drug Free Workplace Form, and Anti-Human Trafficking Affidavit. There are no identified incumbent vendors or current contractors referenced in the procurement documents, and all equipment must integrate with the existing lift station infrastructure at the four specified stations with integration requirements detailed in the mechanical and electrical specifications including radar level sensors (VEGA VEGAPULS C23 or Flow Line LR81), cord-type float switches (Roto Float type S), and electronic 4-20 mA DC signal transmission in parallel configuration. The initial contract term extends from execution through June 30, 2031, to align with the warranty coverage period, with Toho retaining the option to extend the contract for up to ninety days; pump manufacturers must warrant equipment against defects for five years from receipt and acceptance, while control panels and other materials carry one-year warranties on a non-prorated basis. The bid documents do not specify a maximum budget value or award amount, though the comprehensive scope including equipment for four lift stations with multiple pumps, control panels, and ancillary items across a five-year contract term suggests a substantial procurement value.