Lift Station Maintenance and Repair

Florida Atlantic University (FAU), located in Palm Beach County, Florida (FIPS Code 12099), is procuring lift station maintenance and repair services through an Invitation to Negotiate (ITN) process with a proposal due date of April 10, 2026. The solicitation seeks qualified vendors to provide inspection, maintenance, troubleshooting, repair, rehabilitation, and replacement services for pumps and associated mechanical, electrical, and control components at sanitary sewer lift stations throughout FAU's facilities. Services will be delivered on a scheduled, preventive, and emergency basis to ensure continuous and reliable operation of wastewater conveyance systems, with work potentially occurring at multiple campus and facility locations requiring confined space entry and wet well access. Required qualifications include a minimum of 5 years of wastewater pump repair experience, factory-trained technicians (preferred), confined space and OSHA safety training certifications, ability to supply OEM or equivalent parts, and licensed and insured personnel with references from similar facilities. The vendor must furnish all labor, supervision, tools, equipment, materials, transportation, and incidentals necessary to maintain and repair submersible and dry-pit wastewater pumps, with emergency response capability required within a maximum of 2 hours from notification and temporary bypass pumping implementable within 4 hours if required. Pricing shall include hourly labor rates for standard and overtime work, unit pricing for common repairs and rebuilds, pump removal and reinstallation pricing, preventive maintenance pricing, emergency call-out rates, and material markup, with all work meeting manufacturer specifications and warranted for workmanship and parts. Award will be made to the responsive and responsible proposer whose offer is determined most advantageous to FAU based on service and price considerations, with short-listed vendors subject to site visits, presentations, interviews, and negotiations before submission of best and final offers, and recommended awards posted for a 72-hour review period.

The solicitation does not specify set-aside designations, disadvantaged enterprise requirements, or incumbent vendor information in the available procurement documents. Vendors expecting to receive $10,000 or more in orders during the first 12 months must provide a certificate of non-segregated facilities, while those anticipating $50,000 or more in orders and employing more than 50 people must file an EEO-1 form and maintain a written affirmative action compliance program. All proposals must be submitted through FAU's electronic sourcing system at https://fau.bonfirehub.com/, with questions submitted through the Q&A Board by the specified deadline, and the sole point of contact identified as Brittnay Lyttle, Purchasing Agent III, at blittle2015@fau.edu. The contract will be governed by Florida law and enforced in the courts of Palm Beach County, with FAU reserving the right to award in full or in part, make no award, cancel or modify the ITN, or substitute procurement through pre-existing agreements such as State of Florida Contracts or Cooperative Contracts. No specific budget range or award value is disclosed in the available solicitation documents; interested vendors should contact FAU Procurement or monitor the FAU Procurement website at https://www.fau.edu/procurement/bid-info/ for additional financial and technical details.