Lift Station Inspection, Maintenance, and Repair Services

The County of San Mateo Parks Department issued a Request for Proposals on April 21, 2026, for Lift Station Inspection, Maintenance, and Repair Services at Coyote Point Recreation Area, with proposals due May 8, 2026, at 5:00 PM via the eProcurement portal and questions due by April 30, 2026, at 5:00 PM. The County seeks a qualified contractor to provide comprehensive services for six lift stations with varying configurations, including semi-annual inspections of control panels, wet wells, pumps, float and level control systems, and piping and valves; wet well cleaning and pump-out services; troubleshooting and repairs to electrical systems, pump systems, float controls, and plumbing infrastructure; and 24/7 emergency response capabilities with routine service response within two business days and emergency response within a proposed timeframe not exceeding twelve hours. Written inspection reports must be submitted within five business days, with annual compliance targets of 95 percent. Minimum qualifications require four years of similar services within the last seven years, an account manager with two years of experience in the past five years, and verification of non-debarred status through SAM.gov. Pricing proposals must include line items for routine inspection services per station per visit, wet well cleaning costs, hourly labor rates for regular and emergency/after-hours work, pump repair and rebuild costs, and markup percentages on parts and materials. Evaluation criteria are weighted across project approach (30 points), firm qualifications (25 points), team qualifications (20 points), and price (25 points). The selected contractor will be expected to sign the County's standard contract template for a three-year initial term with two optional one-year renewal periods exercisable at the County's sole discretion with thirty days' notice.

The County has adopted a Procurement Preference for Local Businesses Ordinance that may provide advantages to local vendors responding to this opportunity. No specific set-aside designations for disadvantaged enterprises were identified in the procurement documents, though all proposals must comply with the Levine Act regarding campaign contribution disclosures if selected. The County requires comprehensive insurance coverage with minimum limits of $1,000,000 for general liability, $1,000,000 for motor vehicle liability, and $1,000,000 for professional liability, with the County named as additional insured, and contractors must comply with prevailing wage standards where applicable and the Living Wage Ordinance. No incumbent contractor or budget range was specified in the available procurement documentation. The contract is governed by California law with venue in San Mateo County Superior Court or Federal District Court, and all contract modifications must be executed in writing by both parties. The comprehensive procurement documentation includes visual reference materials and site-specific infrastructure images depicting lift station equipment at various park locations including Beach Center, Eucalyptus, Harbor Master, Marina Berm, Yacht Club, and Ranger Station facilities.