Lifeguard Swimear/Uniforms - Various Parks

The Commonwealth of Kentucky Department of Parks issued a Request for Quote (RFQ) on March 4, 2022, soliciting bids for lifeguard swimwear and uniforms to be distributed across various state parks in Elliott County. The procurement encompasses 12 line items including male and female swimwear, complete lifeguard packages, headwear, t-shirts, lanyards, whistles, pocket mask kits, hip packs, attendant shirts, and jackets, with quantities ranging from one evaluation unit for individual items to 50 units for complete lifeguard packages. All items must be delivered by May 2022, and vendors must quote all line items to be considered responsive. Pricing shall be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise tax and Kentucky sales or use tax. Award decisions will be made using a best value approach, with price weighted at 90 points and delivery performance weighted at 10 points. The sealed bid submission deadline was March 17, 2022, at 2:00 p.m., with submissions directed to the Kentucky Department of Parks Purchasing Division, 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601; electronic submissions were not permitted, and all proposed pricing must remain valid for a minimum of 60 calendar days following the quote due date.

Kentucky resident bidders claiming resident status must submit an affidavit, while nonresident bidders must provide proof of authorization to transact business in Kentucky. Qualified bidders, including Kentucky Correctional Industries and Kentucky Industries for the Blind, may receive preference points equal to 15 to 20 percent of maximum available points, indicating a set-aside consideration for these entities. No incumbent vendors or current contractors were identified in the solicitation documents, nor were specific technology integration requirements noted. The RFQ did not specify the total contract value or funding sources, and no site visits or bidders conferences were mentioned as part of the procurement process. This all-or-nothing award structure means the successful vendor must be capable of supplying the complete range of lifeguard equipment and apparel across multiple parks.