License to Renovate and Operate a Golf Professional Shop, Driving Range and Golf Cart Concession at Bergen Point Golf Course, West Babylon, NY (Dept of Parks, Recreation and Conservation)

Suffolk County's Department of Parks, Recreation and Conservation, through the Office of Central Procurement, is soliciting proposals via Request for Proposals (RFP) to license a qualified entity to renovate and operate a golf professional shop, driving range, and golf cart concession at Bergen Point County Golf Course in West Babylon, New York. The successful proposer will be responsible for comprehensive operational management of these three concession services, including equipment maintenance, staff management, and full compliance with county regulations. Key deliverables include the renovation of the premises with a minimum capital improvement expenditure of $350,000 over the initial ten-year term, operation of an 18-hole, 6,738-yard golf facility designed by William F. Mitchell, and provision of professional golf instruction services, driving range operations, and golf cart rental services to support the facility's annual rounds ranging from approximately 37,842 to 44,659. The licensee must maintain comprehensive insurance coverage, provide detailed financial reporting, and ensure compliance with all Suffolk County legislative requirements including living wage laws and ethical standards. Evaluation criteria will include the proposer's operational experience, capital improvement plans, financial proposal structure, and ability to maintain service quality at the county-owned facility. The non-mandatory proposer's site tour is scheduled for December 2, 2025; technical questions must be submitted by December 4, 2025; and proposals are due by December 29, 2025. The anticipated contract term spans from January 1, 2026, through December 31, 2035, with two additional optional five-year periods potentially extending through December 31, 2045, at the sole discretion of the County Commissioner.

The RFP requires all respondents to complete and submit comprehensive compliance documentation, including certifications related to non-collusion, lawful hiring practices, union organizing compliance, and living wage compliance (minimum $17.21 per hour with health benefits or $17.36 without). No specific set-aside designations for disadvantaged enterprises are documented in the available materials. The financial structure combines a minimum annual fixed license fee of $55,000, increasing by 3% each year, plus a minimum percentage fee of 5% of gross receipts exceeding $400,000, with historical gross revenues ranging from $614,071 to $946,707. No incumbent vendor information or existing contractors are identified in the procurement materials. The licensee will assume responsibility for all operational costs, including maintenance, utilities, capital improvements, and advertising, and must submit to county audits of financial records with potential contract termination provisions for non-compliance or performance deficiencies.