Library Outreach Vehicle Program

The Santa Clara County Library District (SCCLD) is seeking proposals from qualified vendors to procure seven custom-built vehicles for its Outreach Vehicle Program, which aims to promote the Library District and enhance residents' access to library materials across various settings. The procurement solicits vendors capable of designing and delivering specialized library outreach vehicles that can effectively serve diverse community locations. A pre-proposal conference is scheduled for Wednesday, December 3, 2025, from 10:00am-11:00am PT via Microsoft Teams, which while not mandatory, is strongly recommended for potential bidders. The conference represents the sole pre-proposal opportunity for this solicitation, and interested vendors must join using the provided meeting details (Meeting ID: 277 045 601 946 5, Passcode: 3JV6WV7w). Proposals must be submitted by the due date of January 7, 2026, with the solicitation having been initially posted on November 13, 2025. Vendors are expected to demonstrate comprehensive capabilities in vehicle customization, outreach program support, and mobile library service infrastructure.

While specific set-aside designations are not explicitly detailed in the provided documentation, potential respondents should anticipate standard California state procurement requirements for vendor qualifications. The solicitation appears to be open to commercial vehicle manufacturers and specialty vehicle outfitters with experience in designing mobile library units. No incumbent vendor information or specific budget range was specified in the original notice. The procurement suggests a significant investment in community library access, with seven custom vehicles representing a substantial infrastructure enhancement for the Santa Clara County Library District. Interested vendors should carefully review all specifications and be prepared to demonstrate technical capabilities in mobile library vehicle design and implementation.