Library Materials, Deaccessioned-Donated, Pickup & Sales of

The Palm Beach County Board of County Commissioners, through its Purchasing Department, is issuing Request for Quotation #700223/KP to establish a sixty-month revenue-generating term contract for the pickup, cataloging, online sales, and distribution of deaccessioned and donated library materials from the Palm Beach County Library System. The County seeks a qualified vendor to manage discarded and donated books and audiovisual materials, with materials collected, boxed, and stored at the Library Annex located at 4289 Cherry Road, West Palm Beach, FL 33409, with a minimum of six pallets (approximately 210 boxes) per shipment available for pickup during regular business hours Monday through Friday, 8:00 a.m. to 4:00 p.m. The successful vendor must assume all operational costs, including shipping, storage, inventorying, cataloging, customer service, and applicable sales taxes, with no out-of-pocket expenses or special handling fees charged to the Library, and must pick up pallets within seventy-two hours of notification. Key deliverables include monthly sales reports detailing revenue due within thirty days following the end of each calendar month, with the award made on an all-or-none basis to the responsive and responsible quoter offering the greatest percentage commission amount to be paid to the County. The RFQ submission deadline is April 28, 2023, at 4:00 p.m. Eastern Time, with responses accepted via fax or email. The vendor must maintain minimum insurance coverage of $500,000 for Commercial General Liability and Business Auto Liability, along with Workers' Compensation insurance in accordance with Florida Statute Chapter 440.

Small/Minority/Women Business Enterprise (S/M/WBE) participation goals apply to this solicitation with applicable set-aside requirements, and local preference provisions may be applied to quoters with a permanent place of business in Palm Beach County. No incumbent vendors or current contractors are identified in the solicitation documents. The anticipated revenue generated during the contract period is estimated at $75,500, which represents the total value range for this procurement opportunity. Award will be determined based on the highest percentage commission offered by responsive and responsible quoters, ensuring that the County maximizes revenue from the sale of library materials while transferring all operational responsibilities and financial burden to the selected vendor.