Library & Curriculum Materials - Book Jobber - MSD RFP

The Michigan Department of Education is requesting proposals for Book Jobber Services to support the Michigan School for the Deaf (MSD) library through RFP 240000001672. The procurement seeks a qualified contractor to provide library and curriculum materials purchasing services, including sourcing, negotiating discounts, and delivering books and audio-visual materials specifically tailored for K-12 students who are Deaf, Hard of Hearing, and Visually Impaired. Key deliverables include establishing a K-12 startup collection (to be completed within three to four months of contract execution), providing level books for grades K-12, sourcing high-interest low-level materials for middle and high school students, and offering materials relevant to Deaf and Visually Impaired cultures. The sample materials list must consist of 85 percent fiction and 15 percent nonfiction, with zero percent large print, audiobooks, or eBooks, with a budget cap of $50,000 or less for the startup collection. Annual orders are anticipated to range from $5,000 to $15,000 with no guaranteed minimum purchase amounts. Proposals must be submitted electronically through www.michigan.gov/SIGMAVSS in modifiable format with pricing submitted separately by April 1, 2024, at 12:00 p.m. Eastern Time; bidder questions were due by March 21, 2024. Evaluation will be based on general requirements and experience (35%), training and service requirements (20%), project management and fulfillment capabilities (35%), and vendor questionnaire responses (10%), with a minimum of 80 points required to advance to price evaluation. The anticipated contract begin date is June 17, 2024.

The contract term is two years (June 17, 2024 to June 16, 2026) with up to five optional one-year renewal periods at the State's sole discretion, with an estimated initial contract value of $10,000 to $30,000 over the two-year period, excluding the one-time K-12 startup collection costs. Pricing must be firm and fixed for the contract term, with adjustments only permitted upon written evidence of actual cost changes supported by indices or manufacturer documentation subject to 30-day negotiation periods. The contract utilizes federal funds and requires compliance with federal provisions including the Byrd Anti-Lobbying Certification, Section 889 of the McCain Act regarding covered telecommunications equipment, domestic preference for U.S.-produced goods, and recovered materials procurement requirements. The State has not yet determined whether a sole source award or multiple vendor awards will result from this solicitation, with all bids evaluated according to State of Michigan Procurement Policy. No specific set-aside designations for disadvantaged enterprises, women-owned, minority-owned, or veteran-owned businesses are mentioned in the RFP documentation provided. No incumbent vendor information or existing infrastructure integration requirements are identified in the solicitation materials.