Library Books and Learning Resources

Northside Independent School District (NISD), the fourth-largest public school system in Texas, is seeking qualified vendors to supply Library Books and Learning Resources through Invitation for Bid (IFB) 2026-037. The procurement encompasses a comprehensive range of materials including ebooks, digital books, audiobooks, large print books, Braille books, trade bindings, reference books, reinforced covers, and audio/video/DVD software. Additionally, the contract includes cataloging services such as spine labels, MARC records, and barcodes. Vendors must submit proposals electronically through the Bonfire Portal by Wednesday, January 28, 2026, at 2:00 PM (CT), with the contract contingent upon funding availability and valid for one year upon Board of Trustee approval, with options to renew for two additional one-year periods. Bidders are required to offer discounts from published catalog prices with an online catalog, with pricing to remain consistent throughout the contract period. The District reserves the right to award to a single respondent, multiple suppliers, or on a line-item basis based on best value determination, with no guaranteed minimum purchase volume.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide certificates of insurance with minimum coverage limits, including $1,000,000 in Commercial General Liability, and comply with federal, state, and local regulations, including potential Davis-Bacon Act provisions if federal funds are expended. Payment terms are established at Net 30 days following invoice receipt, with delivery on an FOB Destination basis, prepaid by the vendor, and requiring inside delivery. The District maintains termination rights with 30 days' notice for convenience or five days' notice for cause. All proposals will remain irrevocable for 120 calendar days from the opening date. While specific award values are not detailed, the comprehensive nature of the procurement suggests a significant potential contract value for library resources across NISD's 83 elementary schools, 21 middle schools, 13 high schools, 11 magnet schools/programs, 4 special schools, and 15 support sites in the Bexar County area.