Liaison XL Service - LDH Bid Cancelled: 06/05/2025 - Addendum No. 1 – CANCELLATION Date Issued: 06/05/25 Your reference is

The Louisiana Department of Health (LDH) has issued an Invitation to Bid (ITB) solicitation number 3000024618 for a comprehensive Liaison XL service contract covering two specific units with serial numbers 2210003400 and 2210003534, bearing asset tags 13523 and 13580. The procurement is specific to the jurisdictions of East Baton Rouge Parish and Baton Rouge City, targeting a service contract for medical equipment maintenance. The contract requires OEM certified technicians to provide a full-service maintenance program, including unlimited repair visits, all repair and parts costs, preventative maintenance aligned with manufacturer recommendations, and 24-hour telephone support. The initial contract period will run from July 1, 2025, or the date of award, through June 30, 2026, with potential renewal options for two additional 12-month periods, not exceeding a total of 36 months. The bid opening is scheduled for May 28, 2025, at 10:00 AM CST, with online bid responses accepted through the LaGov vendor portal. Evaluation criteria focus on selecting the lowest responsive and responsible bidder meeting all specified requirements, with the state intending to award on an all-or-none basis.

The solicitation is proprietary, meaning only the specified brand and model will be considered, which may limit competitive bidding. Bidders must be registered in the LaGov system and submit all required documentation, including a W-9 form for newly registered vendors. No specific set-aside designations for disadvantaged enterprises were mentioned in the provided documents. The contract requires comprehensive insurance coverage, including Workers Compensation, Commercial General Liability, and Automobile Liability with specified minimum coverage amounts. Invoices will be processed electronically and sent to DHH-OPHLaboratory_AccountsReceivable@la.gov. Payment methods include the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. While a specific budget range was not explicitly stated, the contract covers maintenance for two specific Liaison XL units, suggesting a focused and potentially moderate-value procurement opportunity.