Letchworth Stiltgrass Treatment

The New York State Office of Parks, Recreation and Historic Preservation (NYSOPRHP) is seeking qualified contractors to perform herbicide treatment of Japanese Stiltgrass (Microstegium vimineum) within Letchworth State Park. The procurement is a Request for Quote (RFQ) targeting approximately 4 acres of wooded terrestrial trails located between the Big Bend Trailhead (#10) and Trillium Trailhead (#10A), with additional scattered treatment areas in surrounding forested regions. Contractors must be NYSDEC-certified herbicide applicators capable of surveying and spot-treating designated areas monthly throughout the growing season. The project requires comprehensive treatment between July and October annually, with the contract period spanning from July 15th, 2025 to October 1st, 2027. Bidders must demonstrate prior experience by submitting documentation of performance on at least three similar projects and will be evaluated on a lowest total cost basis. A mandatory pre-bid site meeting is scheduled for June 18th, 2025 at 11:00 AM, with final quotes due by June 27th, 2025 at 4:00 PM. Required documentation includes various certifications related to lobbying law, non-collusive bidding, public officers law, and compliance with Executive Order No. 16.

The contract opportunity is not designated as a Service-Disabled Veteran-Owned Set Aside, and no specific restrictions on business enterprise types are mentioned. No incumbent vendors have been identified as having been awarded similar contracts within the past five years. Bidders must provide comprehensive insurance coverage, including Commercial General Liability with specific coverage limits and Comprehensive Business Automobile Liability Insurance. The RFQ does not specify a precise budget range or award value, instead requesting a lump sum cost that covers all project expenses including permits, materials, equipment, transportation, personal protective equipment, and incidental costs. The project is not classified as a prevailing wage contract, which may impact overall project economics. Contractors should be prepared to submit a comprehensive quote that addresses all technical specifications and insurance requirements outlined in the solicitation documents, with a focus on demonstrating technical capability and cost-effectiveness in managing invasive Japanese Stiltgrass within the specified park environment.