Legal Notices/Advertising

The City of Santa Monica Records and Election Services Department is requesting quotes from adjudicated newspapers of general circulation to publish legal notices and other required City publications during the 2026-27 fiscal year, with quotes due October 8, 2026 at 3:00 p.m. Pacific Time through the City's e-Procurement Portal (OpenGov) under Bid No. 12700528.

Bidders must be adjudicated newspapers of general circulation published and circulated in Santa Monica. Qualification documentation must include proof of adjudication, publication frequency, percentage of Santa Monica news coverage, circulation numbers within and outside the City, advertising rates and fees, website responsiveness, recycled content percentage, and fiscal integrity documentation. Pricing is structured on a per-column-inch rate for first runs, subsequent runs, late submissions, rush jobs, retractions, and corrections.

The contract term runs through June 30, 2026 with no renewal option. The City reserves the right to award to multiple bidders or reject all bids. Evaluation criteria include price and references. Successful bidders must obtain a City of Santa Monica Business License if applicable and submit a Non-Collusion Declaration, Levine Act Disclosure Form, Oaks Initiative Disclosure Form (if the award exceeds $25,000 annually), and an Experience Statement. A Payment Bond equal to 100% of the proposal amount, executed and notarized with Power of Attorney, is required.

Payment terms are net thirty days from receipt of invoice and goods. All bidders must comply with non-discrimination policies, ADA requirements, and debarment certifications. Questions are due September 24, 2026 at 3:00 p.m. The City contact is Tina Saloutos, Principal Buyer, Records and Election Services Department.