Legal Notices and Advertisement Services

Greenville County, South Carolina is seeking sealed proposals for Legal Notices and Advertisement Services through RFP #25111, targeting vendors capable of providing comprehensive legal notice publication services across various county departments including Clerk to Council, Department of Community Services, and Department of Public Works. The procurement process requires vendors to submit detailed proposals demonstrating their publication capabilities, including total subscriptions, distribution points, and copies sold. Evaluation criteria are equally weighted at 20% across five key areas: responsiveness to the RFP, previous experience, cost, references, and advertisement submission options. Proposals are due by May 9, 2025, at 3:00 pm through the county's online procurement portal, with an anticipated contract award date of May 23, 2025, and a contract start date of July 1, 2025. Vendors must provide a statement of qualifications containing company background, certifications, at least three references, and comprehensive publication information. Proposal submissions must include detailed documentation about publication reach, service capabilities, and compliance with South Carolina legal notice publication requirements.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain specific insurance coverages, including comprehensive general liability ($1,000,000 per occurrence), automobile liability ($1,000,000 per occurrence), workers' compensation, and professional errors and omissions coverage. The county is considering contract periods of one, three, and five years, with the potential for up to four annual renewals. While no specific budget range is explicitly stated, the county reserves the right to reject any proposal and is not committed to awarding a contract. Prospective vendors must complete a Substitute Form W-9 and provide comprehensive tax identification and vendor information. The contract will be governed by South Carolina law, with any disputes to be handled in Greenville County courts. Interested vendors should carefully review the detailed requirements in the RFP documentation, particularly the South Carolina Code of Laws regarding legal notice publications.