Leflore County Disaster Debris Removal and Disposal Services

Leflore County, Mississippi is issuing a Request for Proposals for disaster debris removal and disposal services to address debris resulting from an ice storm in January 2026. The procurement seeks a qualified contractor to remove and dispose of all FEMA-eligible debris from County-maintained rights of way, including fallen trees, hazardous limbs, stumps, and vegetative debris. Key deliverables include clearing, separating, loading, and hauling debris; transporting vegetative debris to approved reduction sites; and operating debris reduction sites with grinding, chipping, or burning capabilities. The estimated project scope encompasses 110,000 cubic yards of vegetative debris hauling and 200-500 cubic yards of Construction and Demolition debris collection and disposal, with the initial contract term of 120 days followed by potential extension to one year from execution, plus three additional optional one-year extensions. Proposals must be submitted electronically through the DFS Procurement Portal at dfs.bonfirehub.com no later than April 6, 2026 at 10:00 AM CST. The contractor must demonstrate appropriate experience and past performance, provide a comprehensive work plan and communication approach, maintain proximity preference consideration, submit a competitive cost proposal, and provide references. Evaluation criteria allocate 20 points for contractor experience and past performance, 25 points for the work plan and communication approach, 5 points for proximity, 35 points for cost proposal, and 15 points for references, with an optional 20 additional points for interviews. Questions must be submitted within the Portal by April 4, 2026 at 10:00 AM CST (48 hours prior to submission deadline), with answers posted publicly within the Portal.

All companies, including women-owned, minority-owned, and veteran-owned businesses, are encouraged to submit proposals, with no stated set-asides restricting competition. Mississippi resident contractors with 2 or more years of experience receive full proximity preference points (5 points), while non-resident contractors receive reduced or no proximity preference. The contractor must obtain a bid bond or certified check equal to at least 5% of the contract amount at submission and provide a 100% performance bond prior to work commencement. Required insurance includes Commercial General Liability coverage of $2,000,000 aggregate/$1,000,000 per occurrence, Comprehensive Automobile Liability of $1,000,000 per occurrence, and Worker's Compensation with $1,000,000 per occurrence employer's liability coverage. The estimated project cost is approximately $2,200,000, with funding anticipated through FEMA Public Assistance grants. The contractor must comply with federal requirements including Equal Employment Opportunity, Disadvantaged Business Enterprise participation, OSHA standards, Davis-Bacon Act provisions as applicable, and affirmative steps for small and minority business participation, with all subcontracting requiring prior written County approval.