LED Theatre Lighting System Upgrades

NC State University's Procurement & Business Services department is seeking to upgrade the University Theatre's stage lighting system through a Request for Quotation (RFQ) solicitation #63-ARM1085830. The procurement specifically targets LED lighting fixtures, with detailed requirements including 14 ChromaQ Color Force II Plus 72 w/trunnion fixtures, 14 ChromaQ Cyc Lens for Color/Studio Force 72 fixtures, 8 CBI True 12/3 SJ Jumper 3ft Cable connectors, and 6 Bates 20A Male Stage Pin Connectors. Evaluation criteria will encompass price, product quality, vendor reputation, conformity with specifications, and suitability for intended use. Key procurement dates include March 28, 2025, at 12:00 PM EST for question submissions, and April 2, 2025, at 5:00 PM EST as the final quote submission deadline. Vendors must submit quotes electronically through the Bonfire Public Portal and ensure compliance with Section 508 accessibility requirements and appropriate safety standards.

The solicitation demonstrates a strong commitment to diversity and inclusion, explicitly encouraging participation from historically underutilized businesses, including minority-owned, women-owned, disabled-owned, and disabled business enterprises. NC State University, which holds a tax-exempt status (#400021), may apply price-matching preferences for North Carolina resident bidders. While no specific budget range is explicitly stated, the detailed technical specifications suggest a specialized procurement targeting high-quality theatrical lighting equipment. The university emphasizes ethical considerations and confidentiality throughout the procurement process, indicating a comprehensive approach to vendor selection that extends beyond mere technical specifications. Potential bidders must carefully review all requirements, including certification standards and compatibility with existing stage infrastructure, to ensure a successful proposal.