LED Task Lighting (RW1525011A)

The California Prison Industry Authority (CALPIA) has issued an Invitation for Bid (IFB #RW1525011A) for LED Task Lighting to be used in their Modular Systems Furniture Enterprise at Avenal State Prison. The procurement seeks approximately 30,000 task lights annually, specifically requiring two product categories: under-cabinet lights ranging from 18" to 48" and articulating task lights with various mounting options. Technical specifications mandate that all lighting must deliver a minimum of 250 lumens, achieve at least 29 lumens/W luminaire efficacy, and maintain a color temperature between 2700K-3500K. The solicitation will award the contract on a best value basis, evaluating cost, performance, and vendor experience. Key bid details include a submission deadline of April 8, 2016 at 3:00 pm, with pricing to be F.O.B. Destination and firm for the first contract year. Optional features such as adjustable color temperature, occupancy sensors, and individual lighting controls may be proposed by vendors. The contract term is three years with potential extension by mutual agreement, and vendors must provide a 5-year warranty for lighting components and 3-year warranty for power supply/drivers.

The procurement does not include specific set-aside designations for small businesses or disabled veteran-owned enterprises, though CALPIA encourages the employment of ex-offenders. While no minimum order quantities are specified, vendors may offer quantity discounts. The solicitation documents indicate that CALPIA reserves the right to issue multiple contracts if deemed in their best interest and can evaluate bids on individual items or combinations of items. Vendors must comply with comprehensive requirements outlined in the General Provisions document, including maintaining a minimum of $1,000,000 in liability insurance, obtaining necessary licenses and permits, and adhering to worker's compensation laws. Though a specific contract value is not explicitly stated, the annual requirement of 30,000 task lights suggests a potentially significant procurement opportunity. Prospective bidders must carefully review the Bidders Instructions and General Provisions documents, which outline detailed submission procedures, evaluation processes, and contractual obligations for participating in this state-level procurement opportunity.