LED Street and Safety Lighting Upgrades - Phase 2

The City of Pasadena's Public Works Department is conducting a competitive procurement for LED Street and Safety Lighting Upgrades - Phase 2, focusing on the replacement of existing High Pressure Sodium (HPS) street lighting fixtures with modern LED luminaires. The project involves procuring 950 LED cobrahead fixtures and 800 photocell controls, with specific requirements for wattage equivalents ranging from 100W to 400W HPS. Bidders must submit electronic proposals through the City's eProcurement Portal by 2:00 pm on Wednesday, October 30, 2024, with a project release date of Thursday, October 3, 2024. The initial contract term will be one year from the date of execution, with all street light materials to be delivered to the Street Lights and Traffic Signals facility in Pasadena. Vendors must provide comprehensive documentation, including a Unique Entity Identifier (UEI), business licensing, and comply with technical specifications that require individual lighting location analysis to meet Illuminating Engineering Society (IES) requirements. Evaluation will likely consider technical compliance, manufacturer specifications, warranty terms, and adherence to federal labor standards and local procurement guidelines.

The procurement includes several set-aside and compliance requirements that may restrict or guide bidder participation. HUD Section 3 Federal Requirements mandate that contractors prioritize employment and economic opportunities for low- and very low-income individuals, with benchmarks of 25% total labor hours worked by Section 3 workers and 5% by Targeted Section 3 workers. Bidders must comply with the Pasadena Living Wage Ordinance, Equal Employment Opportunity provisions, and City-wide minimum wage requirements for contracts over $25,000. Contractors are required to provide a bid security of 5% of the total bid price and demonstrate workforce diversity through mandatory forms like the Project Workforce Utilization and Current Permanent Workforce Utilization documents. While specific budget ranges are not explicitly stated, the project involves a significant infrastructure upgrade with potential for substantial contract value. Vendors must also integrate with existing city infrastructure, including Microsoft Windows Server environments and demonstrate compatibility with current technological systems through a comprehensive technical questionnaire and pre-deployment certification process.