LED Street and Safety Lighting Upgrades FY 2027

The City of Pasadena, California Public Works Department, Engineering Division is requesting bids for LED cobra head street light fixtures and photocell control devices to replace induction and high-pressure sodium luminaires along major city corridors, with bids due October 20, 2026 at 2:00 p.m.

The scope comprises 455 LED cobra head fixtures across six wattage equivalencies (20 units of 100w, 25 units of 150w, 65 units of 200w, 55 units of 250w, 180 units of 310w, and 110 units of 400w HPS equivalents) and 400 Intermatic LC2100 photocell controls. All materials must be delivered to the Street Lights and Traffic Signals facility at 233 West Mountain Street, Pasadena, between 7:00 a.m. and 3:00 p.m., Monday through Thursday, excluding Fridays and City holidays. The contract term is one year from execution with no optional extensions.

Bid pricing must include shipping and handling costs and is subject to 11 percent sales tax. A bid bond in the form of an electronic surety bond equal to five percent of the total bid price is required. Bids must be submitted electronically through the City's eProcurement Portal. Evaluation will be based on the lowest responsive and responsible bid price. Questions are due October 13, 2026 at 8:00 a.m.

Bidders must complete Form AA-1 (Equal Employment Opportunity certification), Declaration of Non-Collusion, IRS Form W-9, Signature Page and Legal Status form, and DHS Contract Disclosure form, and provide proof of insurance prior to contract award. The successful bidder must comply with the City of Pasadena's Living Wage Ordinance and Minimum Wage requirements, local business licensing requirements where applicable, and Title II of the Americans with Disabilities Act accessibility compliance requirements. Bids remain open for a minimum of 180 days from bid opening. The City reserves the right to reject all bids, waive irregularities, or cancel the project.