LED Street and Safety Lighting Upgrades

The City of Pasadena's Public Works Department is seeking qualified contractors for an LED Street and Safety Lighting Upgrades project involving the comprehensive replacement of existing induction street light luminaires with modern LED technology at signalized intersections. The procurement includes specific quantities of LED luminaires across multiple wattage equivalents: 30 units of 100W HPS, 15 units of 150W HPS, 25 units of 200W HPS, 90 units of 250W HPS, 30 units of 310W HPS, and 25 units of 400W HPS, along with 250 Precision Lumatrol model ECDV-AP-TD photocell controls. Bidders must submit a comprehensive proposal including all required federal and local compliance documentation, such as HUD-4010 Federal Labor Standards Provisions, non-collusion declarations, and equal employment opportunity forms. The bid was released on December 28, 2023, with a submission deadline of January 18, 2024, at 2:00 pm, and the contract will have an initial term of three years from execution. Evaluation criteria will include material quality, bidder's capacity, performance history, maintenance capabilities, and the ability to provide service, with the contract awarded to the lowest responsive and responsible bidder.

The procurement includes several set-aside and compliance requirements, particularly emphasizing federal Section 3 guidelines that prioritize employment and economic opportunities for low- and very low-income persons. Contractors must meet benchmark requirements of 25% total labor hours worked by Section 3 workers and 5% by Targeted Section 3 workers, with specific income eligibility limits for Los Angeles County. The project mandates compliance with HUD federal labor standards, equal employment opportunity practices, and the City's Living Wage Ordinance for contracts over $25,000. Local preferences for hiring Pasadena residents are encouraged, and contractors must provide a Unique Entity Identifier (UEI) from SAM.gov to be considered responsive. While specific budget ranges are not explicitly detailed, the comprehensive nature of the project involving 215 LED luminaire replacements and 250 photocell controls suggests a significant municipal infrastructure investment. Contractors must be prepared to deliver all street light materials to the Street Lights and Traffic Signals facility in Pasadena, with all line items to be ordered simultaneously and shipping costs included in the proposal.