LED Luminaries

The City of Madison, Wisconsin, through its Finance Department Purchasing Services and Traffic Engineering agency, is seeking quotations for LED streetlight fixtures to replace existing 100-watt high-pressure sodium streetlights in residential areas. The procurement involves purchasing approximately 200 LED luminaries, with 100 fixtures rated at 2700K color temperature and 100 fixtures rated at 3000K color temperature. Specific technical requirements include 30-watt LED consumption, Type 2 IES pattern, aluminum housing with gray finish, full cut-off design, 120-277 volt operating voltage, 100,000-hour rated life, and field-adjustable lumen output between 2,400 and 4,500 lumens with dimming capabilities. Vendors must provide a seven-year minimum warranty, IES electronic files, and one sample fixture of each unique specification. The Request for Quotation (RFQ) was released on August 30, 2019, with a submission deadline of September 13, 2019, at 2:00 PM CST. Quotations can be submitted via email, mail, or fax, and must include Form A (Price Proposal) and Form B (Bidder Information).

The City may award the contract to a single manufacturer or split the order among multiple manufacturers, with local vendors registered with the City of Madison receiving a scoring preference. No specific set-aside designations or restrictions on responding organizations are explicitly mentioned in the document. Pricing must include delivery charges, with purchase orders stipulating late delivery charges of $100 per day for missed delivery deadlines. Vendors are required to submit optional features information and can reference pre-approved models such as Leotek CV1-27K and CV1-30K. While a specific award value is not detailed, the procurement involves 200 LED luminaries with unit pricing to be specified by vendors. The City seeks to replace existing streetlight infrastructure with more energy-efficient LED technology, focusing on residential area lighting improvements. Vendors must demonstrate technical competence through detailed specifications, warranty provisions, and sample fixture submissions.