Leave of Reverse Osmosis Systems

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB No. HHS0016269) for the lease of reverse osmosis (RO) systems at Big Spring State Hospital, located in Hockley County. The procurement seeks a vendor to provide, install, and maintain three large RO systems in specific buildings: Central Kitchen Building 534, GMS Building 540, and The Canteen Building 557, with a primary objective of supplying water for modular boilers used in patient meal production. The RO systems must meet NSF/ANSI58 drinking water treatment standards and be capable of producing at least 4,000 gallons per day. Bidders must possess Texas Commission on Environmental Quality (TCEQ) certification and have a minimum of five years of relevant experience, with mandatory on-site visits scheduled for July 1-2, 2025, from 9am-12:00pm. The response deadline is July 16, 2025, with an anticipated contract start date of September 1, 2025, and an initial contract term running through August 31, 2029. Evaluation criteria will focus on the bidder's ability to meet specifications, performance delivery requirements, and pricing, with the goal of providing the best value to the State of Texas.

The solicitation does not explicitly mention set-aside designations or restrictions on respondent types. Bidders must submit comprehensive documentation, including Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference Qualifications Form, and potentially Addendum Acknowledgement Forms. The contract requires vendors to provide comprehensive insurance coverage, including workers' compensation, commercial general liability, automobile liability, professional liability, and umbrella liability. Vendors must provide monthly system leasing, parts, service, water bottles, and maintenance, with responsibilities including pre-carbons, filters, membrane materials, monthly preventative maintenance, and responding to service requests within one business day. While specific budget ranges are not detailed, the pricing sheet requires bidders to submit annual prices for RO system services and hourly labor rates for as-needed services. All vendor-furnished equipment will be returned upon contract cessation, and price adjustments will only be considered at HHSC's sole discretion, potentially using the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W).