Lease of Outdoor Ice Rink - Request for Proposals

Dated Monday, October 27, 2025: The City of Rochester Hills is accepting proposals from responsible, qualified vendors to lease a temporary, seasonal-use, refrigerated ice rink for public use at its Borden Park location. The City of Rochester Hills will be responsible for the daily operation and maintenance of the ice surface. Sealed Proposals will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309 via Electronic Submission ONLY through the MITN website until EXACTLY 3:00 P.M. Local time, TUESDAY, NOVEMBER 18, 2025 at 3:00:00 P.M. (Local Time) at which time and place said proposer's names and addresses ONLY will be read via Zoom Teleconference. Please submit proposal through the MITN website on or before the date and time given above to: Lisa Cummins, NIGP-CPP, CPPB Procurement Manager City of Rochester Hills 1000 Rochester Hills Drive Rochester Hills, Michigan 48309 All proposals must be submitted electronically via the MITN website. Hardcopy responses will not be accepted. The City of Rochester Hills is capable of accepting documents in docx, xlsx, pdf, jpg, tif or rtf formats. It is requested that you upload one complete document, versus that of several individual sheets. Please name your files accordingly if more than one file is uploaded to the site. INTRODUCTION AND INSTRUCTIONS Please carefully review this document. It provides specific information necessary to aid Contractors in formulation of a thorough response. A formal comprehensive review period will be conducted to ensure that the City selects the best possible services available at the best value to the City. The submission of a proposal hereunder shall be considered evidence that the contractor is satisfied with respect to the conditions to be encountered and the character, quantity and quality of work to be performed. Proposals shall be in conformance with the documents. Any deviation from the specifications must be noted in the Proposal. With a view to obtaining the most acceptable services, these specifications cover the general requirements. Recommendations from proposers are encouraged and will be reviewed and evaluated based on the best interests of the City. To respond to this RFP, interested Contractors must include a response to all criteria that are listed in this proposal. Failure to include a response to all evaluation criteria may be cause for rejection. This document is a Request for Proposals. It differs from a Request for Bid/Quotation in that the City is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price. Proposers are to provide their proposed solution based on their professional knowledge and developed around the Scope of Work and General Requirements defined within this proposal. As such, the lowest price proposed will not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria formulated around the most important features of a product or service, of which quality, testing, references, or capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards, which measure how well a proposer's approach meets the desired requirements and needs of the City. The criteria that will be used and considered in evaluation for the award are set forth in this document. The City will utilize its best judgment when determining whether to schedule meetings with shortlisted contractors, after receipt of all proposals. Meetings with shortlisted proposers may provide additional information and criteria upon which the City may base their selection decision. The City reserves the right to select and subsequently recommend for award the proposed services, which best meets its needs and budget constraints. It is the City's intent to contract with a vendor that best meets the qualifications as defined within the Request for Proposals offering the overall best value to the City. General information regarding the City of Rochester Hills is available at www.rochesterhills.org. PROPOSAL OPENING VIA ZOOM TELECONFERENCE Proposers wanting to view the proposal opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within City Hall during this time and it is possible that City buildings may not be open to the public at the time of the opening. When: Nov 18, 2025 at 3:00 p.m. EST Topic: RFP-RH-25-063 Borden Park Ice Rink Lease Please click the link below to join the webinar: https://us02web.zoom.us/j/82254083370 Webinar ID: 822 5408 3370