Lease of a mobile / trailer-based MRI system(UW-MAD)[20-0028]

The University of Wisconsin-Madison, located in Dane County, is seeking to procure a mobile/trailer-based MRI system for its Veterinary Medicine department through a competitive bid process. The Request for Bid (RFB) 20-0028 specifically calls for leasing a new MRI system to replace the existing 2001 GE Sigma Echospeed LX system, with the primary goal of improving cerebrospinal and musculoskeletal imaging capabilities for dogs and cats. Bidders must be original manufacturers, authorized distributors, or dealers with at least five years of documented experience in providing veterinary mobile MRI systems. The bid requires two hard copies and one electronic copy submitted to UW-Madison Purchasing Services by September 24, 2019, at 2:00 p.m. Central Daylight Time. A mandatory site visit to the Veterinary Medical Teaching Hospital must be coordinated with Meenu Verma prior to bid submission, and bidders must complete several required forms including a Bidder Response Sheet, Vendor Information Form, Client Reference List, and Site Visit Certification Form. The lease term offers options for 36 or 60 months with potential month-to-month extensions, and the award will be made to the lowest qualified extended net total bid.

The solicitation provides opportunities for Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB), which may receive price preference if their bids are within 5% of the lowest bid. Bidders must provide current insurance certificates with minimum coverage of $1 million for commercial general liability and automobile liability, with the Board of Regents of the University of Wisconsin System named as an additional insured party. The bid requires comprehensive services including onsite application training, maintenance and repair services within 48 hours of initial contact, a minimum of four annual maintenance inspections, and unlimited call-back maintenance during normal business hours. The procurement also includes a trade-in component for the existing MRI system. Payment terms are set at Net 30 days following University acceptance of the equipment. While a specific budget range is not explicitly stated, the comprehensive requirements and lease options suggest a significant investment in advanced veterinary medical imaging technology.