Lease of (4) High Speed Scanners

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for the lease of four high-speed document scanners (Panasonic KV-S8147 or equivalent) with quotations due September 4, 2018 at 4:00 p.m. Eastern Standard Time. The Department of Corrections will evaluate proposals on a best-value basis, with Maine-based businesses eligible for consideration providing up to a 10% reduction in price for evaluation purposes under the Maine Business and Economic Impact Consideration Form.

The scope includes delivery and installation of four scanners at Maine Correctional Center (Windham), Long Creek Youth Development Center (South Portland), Maine State Prison (Warren), and Mountain View Correctional Facility (Charleston). The lease must cover maintenance, preventative maintenance, network integration support, and staff training at each location. Bidders must provide quotations for both 3-year and 5-year lease terms; the Department will select the term best fitting its budget.

Submission is through the State of Maine's AdvantageME Vendor Self Service (VSS) electronic procurement system. Quotations must include itemized pricing, product data sheets, warranty information, Appendix A (Bid Cover Page and Debarment Form), and Appendix D (Maine Business and Economic Impact Consideration Form). The State is exempt from federal, state, and local taxes and requests quotes without tax inclusion. Quotations remain binding for 180 days from bid opening. The State reserves the right to negotiate with the selected bidder and reject any non-conforming bids.