Learning Management System for Extended Enterprise

The Cooperative Information System (CIS), a public entity risk pool serving Oregon cities and counties, is procuring a comprehensive web-based Learning Management System (LMS) solution through this Request for Proposals posted January 26, 2026. The procurement seeks a hosted LMS platform capable of supporting 16,000 active users plus 20,000 legacy inactive records across approximately 370 member entities, combined with access to high-quality off-the-shelf online training content for extended enterprise and multi-tenant environments. Deliverables include a robust LMS platform with 24/7 system access supporting both synchronous and asynchronous training, strict multi-tenant data separation with advanced administrative controls, content migration from CIS' current LMS and OpenSesame platforms, integration of 200+ CIS-created courses in SCORM format, off-the-shelf course libraries spanning compliance, cybersecurity, risk management, workplace safety, and professional development, mastery-based learning with advanced assessment and reporting capabilities, and a comprehensive Features & Functionality Workbook detailing system capabilities. Proposers must demonstrate experience managing approximately 740 third-party courses and 240 internal courses with an average of 2,514 monthly course completions, and must provide detailed cost breakdowns distinguishing between LMS platform licensing and off-the-shelf content licensing or subscription fees, with separate pricing for implementation, hosting, support, data migration, custom reporting, and e-commerce capabilities for each of the three contract years. Key deadlines include written questions due February 6, 2026, at 5:00 p.m. PT; proposals due March 2, 2026, at 5:00 p.m. PT; finalist interviews anticipated March 30 to April 17, 2026; vendor selection expected by June 1, 2026; and system rollout to CIS membership by August 3, 2026.

The RFP does not identify set-asides for disadvantaged enterprises, small businesses, or other restricted categories, nor does it reference incumbent vendors or current contractors, allowing open competition among qualified vendors capable of delivering the specified LMS solution. CIS currently utilizes existing infrastructure including its present LMS platform and OpenSesame platform from which all content and learner data must be migrated, requiring proposers to address content transition strategies that minimize disruption and preserve CIS' investment in learner data, training records, and historical transcripts. Proposers must submit samples of proposed contract language addressing indemnification, independent contractor status, Oregon governing law and Marion County venue, and demonstrate minimum insurance coverage of $2,000,000 combined single limit for general liability. The RFP emphasizes that CIS strongly prefers pricing models including annual termination rights allowing cancellation at the end of any contract year without penalty or minimum purchase requirements, and reserves the right to terminate for convenience at the end of any contract year upon 30 days' written notice without penalty or early termination fees. No specific budget range or award value is disclosed in the procurement documents; pricing proposals will be evaluated as part of the overall selection criteria for the three-year initial contract term.