Lead Service Line Mapping Inventory

Grayson County, Virginia, is issuing a Request for Proposals (RFP) for a Lead Service Line Mapping Inventory, seeking professional engineering firms to develop a comprehensive service line database and inventory system. The primary objectives include creating a cost-effective solution for populating and updating lead service line information, implementing a customer self-reporting survey system, and developing a public-facing GIS map of service line materials. The selected firm will be responsible for developing a database that links to a software platform to manage Virginia Lead and Copper Rule Revisions (LCRR) program requirements, with potential optional scope to expand the project into a broader infrastructure GIS mapping effort. Key deliverables include a service line database, inventory mapping, recommendations for lead service line replacement, and staff training. Proposals are due by 4:30 PM on August 5, 2024, and will be evaluated based on criteria such as understanding of project scope, firm qualifications, staff expertise, project experience, and familiarity with funding programs. The county will use a competitive negotiation procedure to select the most qualified firm, reserving the right to reject any or all proposals and negotiate with the highest-ranked offeror.

The RFP encourages participation from small, minority-owned, women-owned, and service-disabled veteran-owned businesses (MBE/WBE/SDVOSB). While no specific budget range is explicitly stated, the project requires compliance with state and federal laws, including non-discrimination requirements. The selected vendor will be required to obtain a Greene County Business License and be responsible for any necessary building permits. Firms will need to demonstrate experience with lead service line inventory, GIS mapping, database development, and familiarity with regulatory compliance for water infrastructure projects. The county emphasizes the importance of creating a comprehensive and accurate service line inventory that can support future infrastructure management and potential replacement efforts. Protests regarding the contract award must be submitted in writing within 10 days of the announcement. Although no incumbent vendors are specifically identified, the RFP suggests the project is part of a broader initiative to address lead service line infrastructure and compliance with updated water quality regulations.